Pre-Qualification process

• Authorized user can select registered suppliers with a invitation and prequalification documents
• Suppliers invited for Pre-Qualification can send in response for the documents
• Responses are evaluated and then suppliers are made a Pre-Qualified

Tender Committee

• Authorized user shall form committee of tender evaluation for the approved tenders

Tender Notice ( Buyer Company)

• User shall be able to view the approved tenders for which Committee has been formed
• User shall give the tender details viz. documents, conditions, tender description, dates for tender submission, tender opening and tender finalization and floats the tender
• The tenders are encrypted while sending to the suppliers
• The tender could be sent to all registered suppliers and alternatively only to the pre-qualified suppliers

View Evaluation

• User shall be able to view the evaluations sent by the committee members
• User shall be able to compare the evaluation and view the average value for the parameters given by the Committee members for the bids
• User shall be able to award the tender to one of the supplier by uploading the letter of Award

Briefing note

• The committee member for the tender shall receive all the Bids sent by various suppliers for the tender
• On the opening date of the tender, the committee member shall be able to prepare a briefing note on the bids received from various suppliers
• Committee member can now send the Briefing note to the accounts department for Vetting

Evaluation

• Committee member shall be able to view the vetted briefing note
• Committee member shall be able to compare various bids received for the tender and give rating based on the defined parameters
• Committee member shall send the evaluation to the tenders manager

Vetting

• The accounts department user shall be able to view the the briefing notes of various tenders sent for vetting
• User shall vet the briefing note with comments and sent the same for evaluation to the committee along with specified parameters of evaluation

Prequalification

• Supplier can view pre-qualification invitation and respond to the same by sending the required documents

Tender Submission

• Supplier shall be able to view the Tenders available for participation
• Supplier shall be able to download the tender schedule and place the bid for the tender along with payment details for EMD, Tender schedule and quote his bid value
• The above details of the Bid and documents being sent by the supplier are encrypted

Tenders Acceptance

• Supplier shall be able download the Letter of Award and shall respond by either accepting or rejecting the same along with comments